Market Range: 06

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:

Under the direction of the Chief of Police, the Administrative Coordinator acts as the administrative services officer in Campus Police. This position performs a wide range of duties that require confidentiality, discretion, tact, diplomacy, sound judgment, analytical and decision-making skills. Duties include, but are not limited to, comprehensive, high-level administrative support to UT Health Sciences Chief of Police and others as needed. This position also performs management of projects of a highly political, confidential, and sensitive nature that require organizational analysis and short and long-term planning.

MINIMUM REQUIREMENTS:

EDUCATION:

High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE:

Four (4) years of professional, administrative/financial work experience in an office setting; OR Bachelor’s Degree in lieu of experience; OR a combination of related education and work experience to equal four (4) years.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of a range of automated financial systems and applications software.
• Knowledge of Federal and State financial regulations.
• Knowledge of the principles, processes, and standards for integrated financial analysis and reporting as related to a public institution.
• Knowledge of laws and regulations associated with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
• Basic knowledge of applicable laws and regulations regarding student and employee policies and records regarding Clery.
• Ability to provide technical guidance and leadership to professional personnel in area of expertise.
• Ability to plan, implement, and administer financial and administrative information and control systems.
• Ability to compile, analyze, interpret, and present complex annual financial reports, statements, and/or projections.
• Skill in examining operations and procedures, formulating policy, and developing and implementing new strategies and procedures.

WORK SCHEDULE: This position may occasionally be required to work evenings and weekends. May require occasional overnight travel.

1. Provides the highest level of administrative support to the Chief of Police for a wide range of projects and assignments, including complex problem-solving of a confidential and sensitive nature.
2. Serves as primary contact between the Chief of Police, Sergeants, Lieutenants, Dispatchers, Police and Security officers.
3. Establishes daily priorities, including approving meetings with individuals involving key strategic priorities of the University.
4. Gathers meeting documents and data, and composes concise executive summaries, with attention to detail.
5. Reconciles the ledger, procurement card, and telephone bills, as well as completes the annual review of inventory and space, Campus Police.
6. Resolves accounting issues such as billing disputes or collections by researching the problem, recommending a course of action, and ensuring the issue is resolved.
7. Ensures monthly reconciliation of the department’s financial records is performed with the Department Ledger Report; reviews the reconciliation each month and approves.
8. Performs other related duties as assigned.