The Administrative Associate serves as a vital member of the department, providing comprehensive administrative support to the department head, faculty, adjuncts, academic centers, students, and student organizations. This position is often the first point of contact for visitors and community professionals and plays a key role in ensuring smooth daily operations.

The University of Tennessee at Chattanooga is in the heart of one of Tennessee’s largest and most dynamic cities. As a national model for metropolitan universities, UTC collaborates with its many regional partners to offer an experiential learning environment with outstanding teaching scholars in 128 undergraduate degree programs and 55 graduate programs—at both the master's and doctoral levels. UTC and Chattanooga—nationally recognized for its downtown redevelopment and wealth of outdoor recreation—are inextricably linked, and the University is central to the workforce and economic development efforts of the region and the state.

Colleges of Arts and Sciences; Business; Engineering and Computer Science; Health, Education and Professional Studies; and the Honors College are home to an array of award-winning programs from Nursing to Computer Science, Entrepreneurship to Veteran Student Support. Innovation is a strategic focus, and UTC research and development in smart city technology is an industry leader. UTC is the first and only university in the country with access to a managed, commercial quantum computing network, and we are introducing an artificial intelligence initiative involving entities across campus and engaging partners throughout the region.

From our deep ties to the city of Chattanooga to our national reputation for innovation and hands-on learning, UTC stands out as a university where students thrive, faculty inspire, and partnerships create real impact.

Required:

• High school diploma or GED
• Three (3) years of experience in an office environment

Preferred

• Five (5) years of experience in an office environment

Work Location:

• University of Tennessee – Chattanooga, TN Campus
• This is a fully on-site position.

Compensation and Benefits:

• UT Market Range: MR05
• Anticipated hiring salary: $19.24/hr
• Find more information on the UT Market Range structure
• Find more information on UT Benefits

• Oversee daily office operations and manage front desk traffic
• Provide support to faculty, adjuncts, centers, students, and student organizations
• Process supply orders and assist with class schedule development
• Coordinate departmental and center events, meetings, and special projects
• Take minutes for departmental meetings and maintain records per university policy
• Reconcile departmental ledgers, procurement card statements, and payroll reports
• Monitor budgets and process invoices, travel reimbursements, and payroll documents
• Initiate and process new hire paperwork for faculty, adjuncts, and student workers
• Arrange travel for faculty, students, and visitors
• Supervise student workers and maintain office supply inventory

Knowledge, Skills, and Abilities

• Strong written and oral communication skills
• Excellent customer service and organizational abilities
• Proficiency in Microsoft Office and ability to learn new software
• Basic financial and budgetary skills
• Ability to prioritize, multitask, and work independently under pressure
• Attention to detail and strong interpersonal skills

Review of applications will begin January 27, 2026 and will continue until the position is filled. Applications received by this date will receive priority consideration.