The Office Coordinator serves as the primary administrative support for the CECS Dean’s Office, ensuring smooth daily operations and exceptional customer service. This position manages front-office functions, coordinates communications, and assists with scheduling, travel, and event logistics. The role requires strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced academic environment.

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The University of Tennessee at Chattanooga is in the heart of one of Tennessee’s largest and most dynamic cities. As a national model for metropolitan universities, UTC collaborates with its many regional partners to offer an experiential learning environment with outstanding teaching scholars in 128 undergraduate degree programs and 55 graduate programs—at both the master's and doctoral levels. UTC and Chattanooga—nationally recognized for its downtown redevelopment and wealth of outdoor recreation—are inextricably linked, and the University is central to the workforce and economic development efforts of the region and the state.

Colleges of Arts and Sciences; Business; Engineering and Computer Science; Health, Education and Professional Studies; and the Honors College are home to an array of award-winning programs from Nursing to Computer Science, Entrepreneurship to Veteran Student Support. Innovation is a strategic focus, and UTC research and development in smart city technology is an industry leader. UTC is the first and only university in the country with access to a managed, commercial quantum computing network, and we are introducing an artificial intelligence initiative involving entities across campus and engaging partners throughout the region.

From our deep ties to the city of Chattanooga to our national reputation for innovation and hands-on learning, UTC stands out as a university where students thrive, faculty inspire, and partnerships create real impact.

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The Office Coordinator (Administrative Associate 3 – MR06) serves as the primary administrative support for the CECS Dean’s Office, ensuring smooth daily operations and exceptional customer service.

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Required:

• High school diploma or GED.
• Four (4) years of relevant experience.

Preferred:

• Associate’s degree.

Work Location:

• University of Tennessee – Chattanooga, TN Campus
• This is a fully on-site position

Compensation and Benefits:

• UT market range: MR06
• Anticipated hiring range: $45,000
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

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Front Office & Customer Service

• Serve as the first point of contact for the Dean’s Office: greet visitors, answer phones, and respond to email inquiries.
• Manage CECS and CECS Graduate email accounts, ensuring timely and accurate responses.
• Handle confidential and time-sensitive materials with discretion.

Administrative Coordination

• Maintain calendars, schedule meetings, and prepare materials.
• Record and distribute meeting minutes.
• Coordinate and process travel arrangements, itineraries, and expense reports.
• Prepare and process contracts in the ESM system.

Financial & Operational Support

• Assist with purchasing, reimbursements, and invoice processing in DASH.
• Maintain office supply inventory and manage event orders and catering.
• Track and compile data; prepare reports as requested.

Scholarship & Event Support

• Oversee CECS scholarship processes, including tracking applications and coordinating committee communications.
• Assist with special events, banquets, and candidate visits, including logistics and setup.

Knowledge, Skills, and Abilities:

• Strong computer skills (MS Office Suite and university systems).
• Excellent customer service and communication skills.
• Ability to organize, prioritize, and manage multiple tasks.
• Problem-solving skills and attention to detail.
• Ability to work effectively with various groups and maintain confidentiality.

Review of applications will begin on December 18, 2025, and will continue until the position is filled. Applications received by this date will receive priority consideration.