Responsibilities include financial administration of multiple ledgers for the Associate Vice Chancellor of Finance & Administration for Vol Dining and Aramark (UT's Vol Dining Contractor), as well as monthly billing for payroll, processing fees, commissions owed to UT for dining sales, and payments to Aramark for various meal plans owed, as defined per contract. This role will work with other financial positions to ensure contracts are processed, invoices are submitted to third party vendors, and payments are received from Aramark for third party transactions. This position will perform necessary HR functions, problem solving, research, and other duties for the daily activities of the Accounting Analyst and Manager of VolCard & Vending. It will serve as the departmental resource for policies and procedures as it relates to business and financial operations, as well as HR and administrative functions for a combined budgetary impact of $53 million.

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees—the Volunteers—who uphold the university’s tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

Responsibilities include financial administration of multiple ledgers for the Associate Vice Chancellor of Finance & Administration for Vol Dining and Aramark (UT's Vol Dining Contractor), as well as monthly billing for payroll, processing fees, commissions owed to UT for dining sales, and payments to Aramark for various meal plans owed, as defined per contract. This role will work with other financial positions to ensure contracts are processed, invoices are submitted to third party vendors, and payments are received from Aramark for third party transactions. This position will perform necessary HR functions, problem solving, research, and other duties for the daily activities of the Accounting Analyst and Manager of VolCard & Vending. It will serve as the departmental resource for policies and procedures as it relates to business and financial operations, as well as HR and administrative functions for a combined budgetary impact of $53 million.

Required Qualifications

At least 5 years of experience providing financial, administrative, and HR guidance in a higher education setting. Must have demonstrated problem solving experience handling complex accounting structures. Ability to manage complex multi-million-dollar budgets. Must have excellent written and verbal communication skills to represent Operational Services within the University and with third-parties.
Knowledge, Skills, Abilities: Must have proficient knowledge of Microsoft Excel and Microsoft Word. Must have proficient knowledge with the operation and maintenance of various machines: copiers, printers, and phone technology (various iPhone and Android phones). Must be familiar with IRIS (SAP) and Banner. Ability to work independently.

Preferred Qualifications

Associates Degree and at least 5-7 years experience in higher education with familiarity of business enterprise functions/operations. 3-4 years of experience in IRIS management system and Microsoft Office products.

Work Location

University of Tennessee – Knoxville, On-campus location

Compensation and Benefits

UT market range: MR07
Anticipated hiring range: $52,787
Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions

For best consideration applicants should submit the below materials before November14.

Resume
References

About The College/Department/Division The VolCard is the passport to campus. It is used for identification, access to buildings/residence halls, meal plans, attendance into events, and so much more. The VolCard Office manages the credentials. We provide assistance to faculty, staff, and students in provisioning their mobile credential, while also managing Campus Vending. Additionally, the office manages comprehensive accounting operations covering multiple ledgers.

Manages a variety of complex assignments, generally of a critical and/or confidential nature.
Ensure accounts are reconciled, invoices are paid, and contracts are entered into contract ESM for Vol Dining’s third-party vendors.
Oversees multiple monthly on-line departmental ledgers per fiscal policy and ensures ledgers are reconciled. Responsible for invoice payments for VolCard Office, Campus Vending, and Associate Vice Chancellor of Operations (as requested). Balance and prepare T-27 payments to Aramark per contract installments for various meal plans totaling an estimated $52 million annually.
Complete Annual Budget Detail and Summary Reports for VolCard, Aramark, and Campus Vending.
Oversee monthly billing to Aramark for UT employees' payrolls and benefit commissions owed and monthly payment to Aramark for VolCard Account, Dining Dollar Web Deposits, and Staff Accounts.
Member of team that manages transactions in meal plan manager.
Manage and oversee operating expenses for supplies and equipment.
Procurement Processing – MarketPlace Transactions.
Conduct research regarding peer institutions; collect data on various subjects for implementation of services.
Responsible for Monthly & Biweekly Payrolls, including Vol Dining.
Process new positions/hires, position changes, additional pay requests, and terminations in DASH.
Monitor University policies and procedures/changes to ensure VolCard and Campus Vending are complying and provide guidance as needed.
Assist in the development and implementation of policies and procedures, process improvements, and other special projects.
Manage logistics of meetings for Operational Services.
Attend meetings as needed.
Work independently, with little to no supervision, performing all functions and related duties for Manager and Accountant for VolCard and Campus Vending, and Accountant Associate Vice Chancellor, Campus Operations. Manage supply inventory.
Draft and critique correspondence and emails to University departments across campus to students, staff, and faculty.
Coordinate efforts with University Athletics to activate meal plan privileges for student athletes.
Prepare promotional materials.
Plan and organize departmental functions.
Ensure departmental contracts follow the review process as they pertain to policies and procedures.
Train personnel in various areas as part of onboarding.
Ensure personnel are onboarded correctly including access to software and physical access to office.
Assist with front office operations including customer service, daily procedures, and various areas as needed.
Assist with correspondence and other administrative duties.

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