Administrative Associate 2-Chattanooga Surgery

Market Range: 05

Hiring Salary: $18.54/Hourly

THIS POSITION IS LOCATED IN CHATTANOOGA, TN

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Associate 2 assists the Chairman and Program Director in the planning, directing, and supervision of the objectives of the Department of Surgery.

1. Generates and prepares monthly reports to the Chair, Program Directors, Clerkship Director, and coordinator from the New Innovations Database.
2. Updates information, schedules, and demographic information in New Innovations (software used to document residency educational experiences as required by ACGME) and AMION.
3. Prepares reimbursement travel and expense requests for residents and faculty for CME.
4. Customizes and creates monthly evaluations, rotation schedules, and didactic sessions in New Innovations for the department.
5. Prepares advance travel assistance and manages all paperwork required from UT for reimbursement and maintains budget for all travel.
6. Serves as a proxy for data entry into Digital Measures.
7. Collects and files faculty credentials and certifications.
8. Monitors completion of required certifications.
9. Schedules speakers and determines needs for Grand Rounds.
10. Collaborates with staff to promote speaker visits and topics for brochures and advertising.
11. Coordinates travel, lodging, and reimbursement for visiting speakers.
12. Secures, manages, and distributes a schedule of weekly didactic activities.
13. Performs other related duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Two (2) years of related experience; OR Associate’s Degree in lieu of experience. (Experience in a professional office setting and advanced computer skills (MS Office and Cloud-Based Office Applications) are preferred.)

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of ACGME program requirements to assist the Chair and Program Director in documenting required residency experiences.
• Ability to manage multiple concurrent deadlines.
• Ability to take initiative in managing multiple small training program issues with immediate direction.
• Excellent skills and knowledge of Microsoft Office Suite, including PowerPoint.
• Excellent communication abilities (written, verbal, and electronic) are preferred.

WORK SCHEDULE: This position may occasionally be required to work evenings.