Primary Purpose:
To provide comprehensive clerical and administrative support for the Special Education department by managing data systems, coordinating compliance-related activities, and supporting staff to ensure efficient operations and adherence to district, state, and federal requirements.

Minimum Training and Qualifications:
– High school diploma or equivalent
– A minimum of three (3) years of successful clerical experience
– Highly proficient in IEP program(s)
– Highly proficient in the use of computers to include database, spreadsheet and word processing applications
– Knowledge of basic office procedures and equipment
– Strong interpersonal skills with the ability to establish and maintain cooperative working relationships with teachers, staff, parents
– Excellent organizational, oral and written communication skills
– Ability to provide excellent customer service
– Experience as a school-based special education clerical preferred

Performance Responsibilities:
– Responsible for TNPulse district account management and data reporting, including EIS and ADM reporting.
– Coordinates transition meetings with TEIS within federal timelines.
– Maintains and coordinates documentation and other requirements for preschool licensing.
– Provides training and on-campus support to school-level special education clericals.
– Assists with purchasing processes, including organizing and maintaining documentation of purchases.
– Assists with the organization of, communication for, and registration of community events that pertain to special education.
– Organizes and maintains special education equipment inventory.
– Serves as the contact for contracted services providers.
– Organizes and scans historical student files from all campuses.
– Serves as the district initial point of contact for parents and guardians, and others seeking information regarding special education services and programs in Lakeland School System.
– Answers incoming calls and responds appropriately to requests for information.
– Prepares, disseminates and maintains materials, correspondence, data analysis, and reports.
– Files correspondence, records, and other information in an efficient manner.
– Processes, logs, and distributes all incoming records and correspondence received in the Special Education department.
– Maintains confidential files and other information.
– Compiles and processes a wide variety of documents and materials for the purpose of supporting program activities, disseminating information/materials, and maintaining compliance with program, district, state, and/or federal requirements.
– Attends relevant training and professional development as assigned.
– Performs other duties that may be assigned by the principal or superintendent.

Clearances and Testing: (at expense of applicant)
– Criminal Justice Fingerprint/Background Clearance
– Pre-employment physical exam & TB Test

Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stress

The Special Education Specialist maintains a forty (40)-hour work week. This is a twelve (12) month position with work hours and salary determined by the Board. Performance of this job will be evaluated according to procedures established by the Human Resources Department. On-site attendance at the assigned location or locations is an essential function of this job