Position Summary:

We are seeking a highly organized, proactive Sales & Marketing Project Manager to support the execution of integrated sales and marketing initiatives, with a strong focus on event-driven campaigns, process management, and system optimization.

This role sits at the intersection of sales, marketing, creative and strategy – ensuring projects move from idea to execution with clarity, efficiency, and accountability. The ideal candidate thrives in fast-paced environments, loves building structure, and is fluent in tools like HubSpot, Asana & Quickbase.

Job Responsibilities

• Own project timelines and workflows for sales and marketing initiatives, ensuring deliverables stay on track and aligned with priorities
• Build and manage project plans in Asana, including task assignments, deadlines, dependencies, and status tracking
• Facilitate weekly project check-ins and cross-department meetings; manage notes, budgets, creative briefs, logistics, and follow-ups
• Identify bottlenecks early and proactively propose solutions
• Manage a variety of projects, including sales and marketing initiatives, industry events and conferences, and internal programs
• Collaborate cross-functionally with teams, departments, vendors, and external partners to ensure seamless execution
• Support inventory management within Quickbase
• Serve as a key day-to-day administrator of HubSpot and Asana, maintaining data integrity and workflow consistency
• Build and refine repeatable processes, templates, and SOPs to improve team efficiency
• Act as a liaison between teams to ensure clear handoffs and shared visibility
• Help align internal teams on priorities, timelines, and expectations across concurrent initiatives

Administrative & Operational Support

• Provide administrative oversight and support for the Sales and Marketing department
• Coordinate logistical aspects of team projects including registrations, travel arrangements, accommodations, shipping, and technology needs
• Take notes and track action items for departmental meetings as needed
• Manage departmental expenses, purchase orders, and Quickbase tracking
• Maintain the departmental calendar
• Maintain marketing collateral and inventory
• Stay current on sales and marketing best practices, tools, and technologies that improve efficiency and effectiveness
• Travel as needed to support events, conferences, and trade shows

Qualifications:

• Bachelor's degree in marketing, business administration, hospitality management, or another related field, from an accredited four-year college or university
• 5+ years of experience in sales and/or marketing within the events or hospitality industry
• PMP preferred, not required
• Proficient in project management and CRM tools/software (Asana, HubSpot, QuickBase, etc.)

Competencies:

• Excellent communication skills, both oral and written• Highly organized and meticulously detailed
• Strong project and time-management skills
• Ability to manage multiple projects simultaneously
• Professional and positive approach• Attention to detail and able to multitask
• Ability to work closely and collaboratively with team members across all departments, senior leaders, and key stakeholders
• Demonstrates curiosity to gather business acumen and company culture
• Knowledgeable and skilled in business analytics, relationship management, strategy development, project management, and problem-solving
• Proficient in Microsoft Office Suite
• Able and willing to travel 5-10% and to work nights and/or weekends as needed

Environmental Conditions and Physical Demands:

Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee required to do some standing/walking and will be in a well-lighted, heated, and/or air-conditioned indoor office setting with adequate ventilation.