POSITION SUMMARY: Provide administrative support for multiple senior level leaders including SVP Legal & Business Affairs, VP Finance & Accounting, VP Human Resources, and Executive Director CMA Foundation.

This position is based in Nashville, TN and requires in-person work.

CMA believes in and expects all staff to act in alignment with its core values of collaboration: exhibiting a team-oriented focus, practicing active listening, demonstrating empathy; being solution-minded: proactively identifying problems and potential solutions; and commitment: exhibiting tenacity, engagement, and passion.

ESSENTIAL FUNCTIONS

• Calendar management to include facilitating appointment requests, coordinating multiple schedules, and making restaurant reservations where relevant.
• Provide support for in-office meetings. Submit guests through building security system for access. Order meals, coordinate food delivery and setup food upon delivery. Greet guests and escort them to meeting room.
• Compile receipts, provide coding, and submit expense reports.
• Book travel, to include making flight arrangements, hotel accommodations and meal reservations. If more than one staff member is traveling, ensure coordination of rooms and flights for the group.
• Serve as primary backup to Office Manager including answering phones, restocking coffee/water/sodas in conference rooms, starting and unloading dishwashers, setting up event space for meetings, serving as primary contact for building security for any guest needs, etc.
• Direct support of HR on responsibilities including but not limited to:
  • Assist with job postings and applicant tracking software administration
  • Schedule interviews
  • Assist with new employee on-boarding and orientation
  • Facilitate background checks for interns and event temps
  • Administer intern program to include creation of job posting, coordination with intern managers, intern onboarding, and oversight of program throughout the semester
  • Facilitate intern payroll paperwork and timesheet submission
  • Assist with planning and execution of staff events
  • Assist with planning, coordination and Canva presentation development for staff meetings
  • Submit invoices for payment
  • Oversee centralized CMA calendar and invitations to include staff events, meetings, holiday closures and FYI’s
  • Order celebratory/sympathy gifts as needed
  • Distribute birthday gifts to staff
• Other projects and duties as assigned

EDUCATION AND EXPERIENCE REQUIRED:

• Minimum of three years of administrative support or other related experience
• Proficiency with Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Ability to work independently, prioritize and effectively manage multiple tasks to meet deadlines
• Ability to juggle multiple high priority projects simultaneously
• Keen attention to detail
• Strong organizational skills
• Ability to maintain confidentiality

COMMITMENT TO INCLUSIVITY: CMA is committed to creating lasting change by nurturing an inclusive and equitable culture. By fostering these practices in all areas of our business, we will ensure the future of our industry. We celebrate the dedication of our staff, our membership and the industry in moving Country Music forward and are committed to offering education and resources to help ensure an equitable pipeline of opportunity that continues for years to come.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, age, genetic trait, sexual orientation, national origin, disability status, or any other characteristic protected by law.