Accounting Coordinator

Job Summary:

The Accounting Coordinator provides essential support to the accounting team by administering the company credit card program, processing employee expense reports, and maintaining accurate vendor records. This entry-level role requires strong attention to detail, excellent organizational skills, and a commitment to customer service in supporting both internal employees and external partners. The Accounting Coordinator plays a key role in ensuring timely and accurate processing of financial transactions while assisting with other departmental needs.

Essential Job functions:

• Provide accounting support to multiple record label, publishing, and management companies under the Hybe family of companies
• Support the Controller on administrating the corporate credit card program, including new card setup, account maintenance, and monthly reconciliations
• Review and process employee expense reports to ensure accuracy, compliance with company policies, and timely reimbursement
• Serve as a primary contact for employees regarding credit card and expense report inquiries, providing clear guidance and excellent customer service
• Maintain business partner (BP) records (vendors and customers) in the accounting system, including setup of new BPs, updates to existing BP information, and compliance with required documentation
• Assist with invoice processing, ensuring accuracy, proper coding, and timely payments
• Collaborate with internal departments to resolve discrepancies and support smooth financial operations
• Support the accounting team with ad hoc projects, reconciliations, and administrative tasks as needed
• Identify opportunities for process improvements and implement best practices
• Provide necessary documentation/support and leverage accounting knowledge/skillset to support external and internal audits
• Escalating risks and issues as necessary to leadership

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time to reflect the needs of the business.

Required experience:

• 0–2 years of accounting or finance-related experience (internships or part-time work accepted)
• Experience with expense report systems or vendor management a plus
• Music industry or entertainment sector exposure preferred but not required

Required skills:

• Strong organizational skills with high attention to detail and accuracy
• Excellent customer service and interpersonal skills with the ability to communicate effectively across teams
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Ability to work and thrive in a fast-paced environment with competing priorities
• Problem-solving mindset with a willingness to learn and contribute to team success
• Basic knowledge of accounting principles and practices
• Proficiency with Microsoft Office Suite, especially Excel; experience with ERP or accounting systems preferred

Education:

• Bachelor’s degree in Accounting or Finance

Supervisory Responsibilities:

None

Travel Required:

0-5%

Big Machine Label Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.