Job Description: HR Administrative Assistant

Location: Memphis, TN (38125)

Pay Rate: $27/hour

Contract Duration: 11 Months

The HR Administrative Associate provides high-level administrative and clerical support to ensure smooth daily office operations. This role will support pre-employment background check review-related administrative functions. This role functions as a key point of coordination for information flow, documentation, and communication within the team, with a focus on accuracy, organization, and confidentiality. The position supports general office administration, document management, and basic reporting activities in a structured corporate environment.

Key Responsibilities

• Perform general office duties including ordering supplies, maintaining records management systems, and basic bookkeeping support
• Prepare and format invoices, reports, memos, letters, financial statements, and other business documents
• File, organize, and retrieve corporate records, documents, and reports
• Manage incoming correspondence including mail, emails, and faxes; ensure timely distribution to appropriate stakeholders
• Draft routine responses to inquiries and internal/external correspondence
• Maintain accurate documentation and ensure proper recordkeeping standards are followed
• Support administrative workflows and assist with ad hoc office needs as assigned

Skills & Qualifications

• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Customer service mindset with strong interpersonal skills
• Ability to work independently and manage time effectively
• High level of discretion and ability to maintain confidentiality
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)

Education & Experience

• High school diploma or GED required
• 2–4 years of administrative or office support experience required